Description
Create and edit the Locations (entities) within SoftLedger, including the organization chart hierarchy and entity specific information such as currency, logo, address, etc.
Navigate to Financial > Locations page to access and update the Location structure
Add/Edit Location
Enter all required fields and click submit. You can also click the down arrow next to the submit button and click 'Submit and New' to open a new blank Location to complete.
Details
The Name, ID, Parent Location, and Currency are Required, while all other fields are optional
Name - Name of the Location.
ID - Unique Identifier for this Location.
Description - Extra text for this Location.
Parent Location - Select the parent Location for which this Location is meant to roll up to (where this Location falls in the organization chart hierarchy). The top level Location is Global (with an ID of '0').
Currency - Reporting currency for this Location, meaning the functional currency that Reports in this Location will be displayed in, and all journal lines created will be represented in.
Forex Gain/Loss Account - Ledger Account used for revaluing foreign exchange rates at the end of the month. While this is optional, if transacting with foreign currency to Location's Currency, it is recommended this be set and Ledger Accounts set to remeasure where appropriate.
Entity Logo - Image to show on PDF documents for this Location.
Entity Details - Details to use on PDF documents for this Location.
Address - Address to use on PDF documents for this Location (Begin entering the address in Line 1 and see suggestions to auto-complete address).
Note: The Address, Entity Logo, and Entity Detail fields are only used if Use Location Entity on PDF Documents is turned on in System Settings.
List Actions
Edit - Update Location details.
Delete - Delete this Location (could fail if another object such as Journal Entries are using this, or if this location has children).
Bulk actions like setting the Foreign Currency Gain/Loss Account can be done when clicking the checkboxes at left of each Location ID and then clicking the Update icon at top of Table.