User Guide
Guides on each screen in the SoftLedger user interface
By Geoff and 1 other2 authors161 articles
Financial Reporting
All sections of the Report module
SoftLedger Analytics | DashboardCreate dashboards and business intelligence views in softledger
Enhanced Reporting Overview
Enhanced Reporting - Balance Sheet Report
Enhanced Reporting - Income Statement Report
Enhanced Reporting - General Ledger Report
Enhanced Reporting - Trial Balance
Enhanced Reporting - Journal Lines
Enhanced Reporting - Trial Balance by Posted Currency
Enhanced Reporting - Ledger Account by Dimension
Enhanced Reporting - Ledger Account Review Report
Enhanced Reporting - Budget vs. ActualReview standalone, consolidated, and department budgets against actuals data for analysis and comparison to originally budgeted values.
Enhanced Reporting - Cash FlowGenerate a Cash Flow report for tracking cash changes from one point in time to another.
Enhanced Reporting - Account Balance by CurrencySelect one or more Ledger Accounts to display the Ending balance for the Account(s) in any currency (regardless of reporting currency).
Enhanced Reporting - Customized Financial ReportsCustomize your Income Statement, Balance Sheet, and Cash Flow reports
Enhanced Reporting - Journal Lines by CurrencyThe Journal Lines report in any selected currency to display debit and credit values in that currency
Financial
Financial information such as account string and journal entry information
LocationsSet up you multi entity structure as softledger locations
Chart of Accounts
Cost CentersCost Centers as a Dimension in SoftLedger
ProductsProducts as a Dimension in SoftLedger
JobsCreate Job Dimensions in SoftLedger
Custom Dimensions
JournalsCreate, edit, post, or delete Journal Entries in Draft status from here.
Bulk Journal UploadAdd bulk journal entries through an xlsx excel template
Document Template; Journals, Invoices, and Bills
Budget CreationCreate budget(s) to be viewed against actual results for comparison of tracking against company policies and projections.
Multi-Entity Accounting
User guide for financial consolidation and other multi-entity accounting functionality.
Intercompany EliminationsEliminate journal lines in intercompany
Intercompany Journal EntryCreate the transactions necessary in both entities from one journal for multi entity transactions with one another
What Are Some Examples of Intercompany Transactions?
How do I create Intercompany Document Entries for Bills and Invoices?
How do I create and view Intercompany Journal Entries?
Intercompany Allocation Journal EntryCreate Intercompany Allocation Journal Entries
Accounts Receivable
User guide for the AR module
AR Aging
Invoices
Invoice Line Item DetailsAll line items for AR Invoices
Invoice DetailDetails per individual AR Invoice
AR CreditsAR Credits are used as standalone documents to reduce the Revenue received from a Customer.
CustomersCreate and manage customers in AR in softledger
AR Invoices Excel Bulk UploadBring Invoices into SoftLedger in bulk, through adding Invoices details into a bulk excel template.
Customer DetailCustomer center for all details about a Customer object in softledger
Send and Download Customer Statement of Account in ARGet a current statement of account for a customer to send via PDF in email
Accounts Payable
User guides and instruction on the Accounts Payable section
AP Aging
BillsCreate, approve, edit, and manage Bills in Accounts Payable from here.
AP CreditsAP Credits are used as standalone documents to reduce the Expense owed to a Vendor.
Bill Detail Lines
VendorsCreate and manage vendors in softledger
Bill DetailManage and view full detail of a single Bill from clicking into a Bill number from anywhere in SoftLedger
Vendor DetailGet full details about a Vendor, including payments made and journal lines
AP Bills Excel Bulk UploadBring Accounts Payable Bills into SoftLedger in bulk, through adding Bills details into an excel import template.
AP InboxSend PDFs of Vendor Invoices to a dedicated email address that receives and creates the AP Bill details for review automatically from the PDF
PrepaidsPrepaids represent expenses that are paid upfront for services or goods that will be used (expensed) in future accounting periods.
Cash Management
Cash Management
Bank AccountsLink and manage bank accounts
Apply Cash Receipts
Pay Bills in APMark bills as paid and create associated journal entries from paying bills in AP in softledger
Cash Receipts
Cash Receipt DetailManage and view the Cash Receipts details from here:
Payments (AP)Review payments made against Bills from AP
Payment Detail (AP)Get details on one Payment
Payments (AR)See the payments received from Customers for AR Invoices
Payment Detail (AR)See one payment from AR Cash Receipts for AR Invoices in SoftLedger
Vendor CreditsUpdate Vendor Credits in SoftLedger
Vendor Credit DetailUpdate Vendor Credits
Bank TransactionsReview the feed of bank transactions per bank account to convert to Journals or Cash Receipts
Cash Management > ReconcileThe Cash Management > Reconcile module is where users reconcile monthly bank statements to their general ledger accounts.
Create custom bank accounts and bank transactions through uploadIf operating with a bank that is not connected via Plaid, this allows users to extract bank transactions from their banks through Excel and upload into SoftLedger
Bank Rules and SuggestionsCreate automation in bank transaction coding to journal entries through rules and AI suggestions
Purchasing
Purchasing in Inventory
Purchase OrdersCreate purchase orders to send to vendors for purchasing
Purchase Order DetailsDetails for one PO in softledger
Purchase Order Detail LinesGet details of the line items within POs from Purchase Orders in SoftLedger
Receive ShipmentsReceive against a previously created PO
Direct Purchasing
Item/Vendor Part NumbersManage part numbers for Vendors per Item
Sales Order Detail LinesSee aggregate of the line items of Sales Orders in softledger
Fulfill Sales Order Items
Sales Order DetailDrill into a Sales Order in softledger
Sales OrdersCreate sales orders to fulfill items to your customers
Sales Order Direct PurchasesDirectly purchase the items needed to fulfill a sales order
StockReview stock and update stock in inventory in softledger
ItemsSee Items in Inventory in softledger
Item DetailDetails of an Item in Inventory to manage
WarehousesCreate warehouses to use with inventory in softledger
Warehouse DetailDrill in to see warehouse detail in softledger
Stock CountsReview and update stock counts in softledger
Vendor PricingAdd and review vendor pricing in softledger
Warehouse Item RelationshipRelationship between item and warehouse
Vendor Pricing - Bulk UploadBulk upload vendor pricing in softledger
Consumable Items | Inventory
Average Cost Basis as an Inventory Costing MethodologyHow average cost as cost basis methodology works with the Inventory module
Managing Custom Fields for Items within WarehousesAdd custom fields to Warehouses in Inventory in softledger
Crypto Cost Basis: Immateriality Threshold
How does Run Cost Basis work?What happens when you press Run Cost Basis button
Unused Crypto Transaction Cost Layers TableSee layers of crypto quantities that are yet to be liquidated
Decimal Precision: cryptocurrency pricing
Adding Dimensions to Crypto Transactions
Wallet DetailReview the contents of the crypto wallet in softledger
Coin Detail
Bulk Crypto Upload
Crypto TradesRecord crypto trades in softledger
Crypto TransfersTransfer crypto asset quantities between softledger wallets
Crypto WithdrawalsLiquidate crypto assets as withdrawals to reduce crypto quantity held within your crypto module
Crypto DepositsRecord a deposit type crypto transaction
Crypto TransactionsCreate digital asset transactions in the softledger crypto module
WalletsReview all crypto wallets in softledger
Coins List
Integration for Syncing Crypto Transactions from NODE40This article provides a detailed guide on how to set up and use the integration between SoftLedger and NODE40.
How do I pay Bills with Crypto?
User Roles and PermissionsGranular roles for users
Audit LogsLogs of all actions impacting the softledger system, such as logs for transaction creation to reports run.
Accounting PeriodsManage your fiscal accounting years and monthly periods close
Document PDF Templates
Template FormattingAdjust the PDFs Template produced
User Role and Permission DefinitionsReview the Roles that can be assigned to each user
ProfilePersonalize your user account
Generate and manage API Keys to work with SoftLedger programmaticallyGenerate API Keys for using SoftLedger's programmable REST API
Enhanced Reporting - Consolidation Rates
Custom User RolesCreate and name custom roles with the selection of individual user permissions.
Settings - AccountsSet default accounts and required accounts for certain processes within SoftLedger
Settings - Crypto
Settings - CurrencyReview currency settings and create custom currencies from this page
Settings - Custom FieldsCustomize objects in softledger by adding custom fields where the default ones aren't enough
Settings - DimensionsCustomize line item dimensions for added context to your activity
Settings - EmailSet up email information to be sent out of softledger
Settings - SystemCustomize settings to make softledger your own
Settings - Tax CodesCreate Tax Codes to be used in SL
System Setting - Update Item Purchase Price on ReceiveSmart setting option to update the PO purchase price with latest purchase received
WebhooksReceive notification of events from softledger
Accounting Dates, Timezones, and Timestamps
Custom Currency Exchange Rates for Journal EntriesEnter your own foreign currency exchange rates on Journal Entries when required
Custom CurrenciesCreate and use Custom Currencies to control denominations of transactions.