User Guide
Guides on each screen in the SoftLedger user interface
By Travis and 1 other2 authors164 articles
Financial Reporting
All sections of the Report module
- SoftLedger Analytics & DashboardsCreate dashboards and business intelligence views in softledger
- Enhanced Reporting OverviewSoftLedger provides out of the box reporting, from full in depth Financial Statements through to investigative reports such as viewing Ledger Account balances across Dimensions.
- Enhanced Reporting - Balance Sheet ReportThe Balance Sheet report captures the Asset, Equity, and Liabilities type ledger account balances.
- Enhanced Reporting - Income Statement ReportThe Income Statement report captures the Revenue and Expense type ledger account balances.
- Enhanced Reporting - General Ledger ReportThe General Ledger report is designed to give a quick view of financial activity impacting each Location within SoftLedger.
- Enhanced Reporting - Trial BalanceThe Trial Balance report is used for reviewing activity by debit, credit, and resulting balance against each Ledger Account at each location level, as well as at all consolidating location…
- Enhanced Reporting - Journal LinesThe Journal Lines Report is the most comprehensive report in the system, and can be customized to show subsets of data that are relevant for the user.
- Enhanced Reporting - Trial Balance by Posted CurrencyThe Trial Balance by Posted Currency report breaks out Ledger Account balances by the currency that the transactions that make up the balances were posted in.
- Enhanced Reporting - Ledger Account by DimensionThe Ledger Account by Dimension report is an analytical report used to review balances of Ledger Accounts against the user's choice of Dimension.
- Enhanced Reporting - Ledger Account Review ReportThe Ledger Account Review Report is an analytical report that displays all journal lines for the selected Ledger Account, including related Ledger Account journal lines from transactions where the selected…
- Enhanced Reporting - Budget vs. ActualReview standalone, consolidated, and department budgets against actuals data for analysis and comparison to originally budgeted values.
- Enhanced Reporting - Cash FlowGenerate a Cash Flow report for tracking cash changes from one point in time to another.
- Enhanced Reporting - Account Balance by CurrencySelect one or more Ledger Accounts to display the Ending balance for the Account(s) in any currency (regardless of reporting currency).
- Enhanced Reporting - Customized Financial ReportsCustomize your Income Statement, Balance Sheet, and Cash Flow reports
- Enhanced Reporting - Journal Lines by CurrencyThe Journal Lines report in any selected currency to display debit and credit values in that currency
Financial
Financial information such as account string and journal entry information
- LocationsSet up you multi entity structure as softledger locations
- Chart of AccountsCreate and edit your chart of accounts to use across all Locations
- Cost CentersCost Centers as a Dimension in SoftLedger
- ProductsProducts as a Dimension in SoftLedger
- JobsCreate Job Dimensions in SoftLedger
- Custom DimensionsCreate and edit your custom dimensions here.
- JournalsCreate, edit, post, or delete Journal Entries in Draft status from here.
- Bulk Journal UploadAdd bulk journal entries through an xlsx excel template
- Document Template; Journals, Invoices, and BillsUsers can create re-usable templates for Journals, Bills, and Invoices.
- Budget CreationCreate budget(s) to be viewed against actual results for comparison of tracking against company policies and projections.
Multi-Entity Accounting
User guide for financial consolidation and other multi-entity accounting functionality.
- Intercompany EliminationsEliminate journal lines in intercompany
- Intercompany Journal EntryCreate the transactions necessary in both entities from one journal for multi entity transactions with one another
- What Are Some Examples of Intercompany Transactions?Intercompany transactions can be tricky to account for properly, given the need for these transactions to be reflected on multiple sets of books and ultimately eliminated in consolidation.
- How do I create Intercompany Document Entries for Bills and Invoices?SoftLedger has the ability to add entries for intercompany Invoices and Bills.
- How do I create and view Intercompany Journal Entries?SoftLedger has the ability to add offsetting Journal line items for Intercompany Journal Entries.
- Intercompany Allocation Journal EntryCreate Intercompany Allocation Journal Entries
Accounts Receivable
User guide for the AR module
- AR AgingThe AR Aging report breaks down the amount outstanding in issued Invoices for each Customer.
- InvoicesCreate, issue, edit, and manage Invoices in Accounts Receivable within SoftLedger from here:
- Invoice Line Item DetailsAll line items for AR Invoices
- Invoice DetailDetails per individual AR Invoice
- AR CreditsAR Credits are used as standalone documents to reduce the Revenue received from a Customer.
- CustomersCreate and manage customers in AR in softledger
- AR Invoices Excel Bulk UploadBring Invoices into SoftLedger in bulk, through adding Invoices details into a bulk excel template.
- Customer DetailCustomer center for all details about a Customer object in softledger
- Send and Download Customer Statement of Account in ARGet a current statement of account for a customer to send via PDF in email
- Direct Payments (AR)Record money received on an invoice directly against that invoice — in a single step, without creating a separate cash receipt.
Accounts Payable
User guides and instruction on the Accounts Payable section
- AP AgingThe AP Aging report breaks down the amount outstanding in approved Bills for each Vendor.
- BillsCreate, approve, edit, and manage Bills in Accounts Payable from here.
- AP CreditsAP Credits are used as standalone documents to reduce the Expense owed to a Vendor.
- Bill Detail LinesThe Bill Detail tab under Accounts Payable>Bills>Detail aggregates all line item information entered in Bills
- VendorsCreate and manage vendors in softledger
- Bill DetailManage and view full detail of a single Bill from clicking into a Bill number from anywhere in SoftLedger
- Vendor DetailGet full details about a Vendor, including payments made and journal lines
- AP Bills Excel Bulk UploadBring Accounts Payable Bills into SoftLedger in bulk, through adding Bills details into an excel import template.
- AP InboxSend PDFs of Vendor Invoices to a dedicated email address that receives and creates the AP Bill details for review automatically from the PDF
- PrepaidsPrepaids represent expenses that are paid upfront for services or goods that will be used (expensed) in future accounting periods.
Cash Management
Cash Management
- Bank AccountsLink and manage bank accounts
- Apply Cash ReceiptsApply your previously created Cash Receipts to Invoices for Customers in AR from here.
- Pay Bills in APMark bills as paid and create associated journal entries from paying bills in AP in softledger
- Cash ReceiptsA Cash Receipt is used to reflect a payment received for a particular Customer.
- Cash Receipt DetailManage and view the Cash Receipts details from here:
- Payments (AP)Review payments made against Bills from AP
- Payment Detail (AP)Get details on one Payment
- Payments (AR)See the payments received from Customers for AR Invoices
- Payment Detail (AR)See one payment from AR Cash Receipts for AR Invoices in SoftLedger
- Vendor CreditsUpdate Vendor Credits in SoftLedger
- Vendor Credit DetailUpdate Vendor Credits
- Bank TransactionsReview the feed of bank transactions per bank account to convert to Journals or Cash Receipts
- Cash Management > ReconcileThe Cash Management > Reconcile module is where users reconcile monthly bank statements to their general ledger accounts.
- Create custom bank accounts and bank transactions through uploadIf operating with a bank that is not connected via Plaid, this allows users to extract bank transactions from their banks through Excel and upload into SoftLedger
- Bank Rules and SuggestionsCreate automation in bank transaction coding to journal entries through rules and AI suggestions
- NACHA PaymentsPay approved vendor bills via ACH by generating a NACHA file from SoftLedger and uploading it to your bank.
- SoftLedger Pay (SL Pay)Let your customers pay AR Invoices online by credit card, debit card, or ACH — and have those payments post to your ledger automatically, with no manual matching.
Purchasing
Purchasing in Inventory
- Purchase OrdersCreate purchase orders to send to vendors for purchasing
- Purchase Order DetailsDetails for one PO in softledger
- Purchase Order Detail LinesGet details of the line items within POs from Purchase Orders in SoftLedger
- Receive ShipmentsReceive against a previously created PO
- Direct PurchasingDirect purchasing allows users to purchase items directly for a sales order.
- Item/Vendor Part NumbersManage part numbers for Vendors per Item
Sales
View resources for Sales items within SoftLedger's platform.
- Sales Order Detail LinesSee aggregate of the line items of Sales Orders in softledger
- Fulfill Sales Order ItemsAfter Sales Orders have been created, view and mark items fulfilled on this page.
- Sales Order DetailDrill into a Sales Order in softledger
- Sales OrdersCreate sales orders to fulfill items to your customers
- Sales Order Direct PurchasesDirectly purchase the items needed to fulfill a sales order
Inventory
View resources for inventory items within SoftLedger's platform.
- StockReview stock and update stock in inventory in softledger
- ItemsSee Items in Inventory in softledger
- Item DetailDetails of an Item in Inventory to manage
- WarehousesCreate warehouses to use with inventory in softledger
- Warehouse DetailDrill in to see warehouse detail in softledger
- Stock CountsReview and update stock counts in softledger
- Vendor PricingAdd and review vendor pricing in softledger
- Warehouse Item RelationshipRelationship between item and warehouse
- Vendor Pricing - Bulk UploadBulk upload vendor pricing in softledger
- Consumable Items | InventoryConsumable items are intended to never have a stock balance. In other words, each time they are received, they are immediately used (consumed).
- Average Cost Basis as an Inventory Costing MethodologyHow average cost as cost basis methodology works with the Inventory module
- Managing Custom Fields for Items within WarehousesAdd custom fields to Warehouses in Inventory in softledger
Crypto
View helpful resources related to crupto
- Crypto Cost Basis: Immateriality Threshold
- How does Run Cost Basis work?What happens when you press Run Cost Basis button
- Unused Crypto Transaction Cost Layers TableSee layers of crypto quantities that are yet to be liquidated
- Decimal Precision: cryptocurrency pricingTo input and view crypto module coin pricing to the desired decimal precision.
- Adding Dimensions to Crypto TransactionsAdd any system dimension to crypto transactions. CostCenter , Product , and Job plus the 3 extra custom dimensions.
- Wallet DetailReview the contents of the crypto wallet in softledger
- Coin DetailReview all Coin details, Wallet balances for the Coin, and all transactions with the Coin from the Coin Detail page.
- Bulk Crypto UploadLearn how to bring Crypto Transactions into SoftLedger in bulk through our bulk upload excel template.
- Crypto TradesRecord crypto trades in softledger
- Crypto TransfersTransfer crypto asset quantities between softledger wallets
- Crypto WithdrawalsLiquidate crypto assets as withdrawals to reduce crypto quantity held within your crypto module
- Crypto DepositsRecord a deposit type crypto transaction
- Crypto TransactionsCreate digital asset transactions in the softledger crypto module
- WalletsReview all crypto wallets in softledger
- Coins ListCreate Coins and their automated associated Ledger Accounts from here.
- Integration for Syncing Crypto Transactions from NODE40This article provides a detailed guide on how to set up and use the integration between SoftLedger and NODE40.
- How do I pay Bills with Crypto?Create a payable as a Bill where the expectation is to remit payment in a crypto asset
Admin
View administrative related resources
- User Roles and PermissionsGranular roles for users
- Audit LogsLogs of all actions impacting the softledger system, such as logs for transaction creation to reports run.
- Accounting PeriodsManage your fiscal accounting years and monthly periods close
- PDF TemplatesCreate and customize the templates to turn SoftLedger Documents (Invoices/Sales Orders/Sales Quotes/Purchase Orders) into PDF documents.
- PDF Template FormattingAdjust the aesthetics of the PDFs your Templates produce
- User Role and Permission DefinitionsReview the Roles that can be assigned to each user
- ProfilePersonalize your user account
- Generate and manage API Keys to work with SoftLedger programmaticallyGenerate API Keys for using SoftLedger's programmable REST API
- Enhanced Reporting - Consolidation RatesConsolidation Rates are used in SoftLedger tenants that have multiple reporting currencies used within their SoftLedger Location Structure
- Custom User RolesCreate and name custom roles with the selection of individual user permissions.
Settings
View resources related to settings
- Settings - AccountsSet default accounts and required accounts for certain processes within SoftLedger
- Settings - CryptoManage the settings for the Crypto module from Settings>Crypto.
- Settings - CurrencyReview currency settings and create custom currencies from this page
- Settings - Custom FieldsCustomize objects in softledger by adding custom fields where the default ones aren't enough
- Settings - DimensionsCustomize line item dimensions for added context to your activity
- Settings - SystemCustomize settings to make softledger your own
- Settings - Tax CodesCreate Tax Codes to be used in SL
- System Setting - Update Item Purchase Price on ReceiveSmart setting option to update the PO purchase price with latest purchase received
- WebhooksReceive notification of events from softledger
- Accounting Dates, Timezones, and TimestampsThis knowledge base article provides definitions and explanations for handling dates and timezones within the software system.
- Custom Currency Exchange Rates for Journal EntriesEnter your own foreign currency exchange rates on Journal Entries when required
- Custom CurrenciesCreate and use Custom Currencies to control denominations of transactions.