Description
SoftLedger creates payment objects when a Bill is paid (either through applying a Vendor Credit or paying with manual or batch option). You can see a list of payments under Cash Management>Pay Bills>Payments. This list can be used to get payment amounts by Vendor, Ledger Account (if representing a Bank Account), etc. for further review of payments made for your operations.
Columns
The following information is available for payment objects:
ID - Unique identifier for the payment.
Type - The type of payment: "Vendor Credit", "Manual", "Check", and "AP Refund". Batch Payments appear in their own tab in this section.
Status - Current status of the payment: "Created", "Approved", or "Voided".
Location - Entity associated with the payment.
Bill - Bill associated with AP payment.
Vendor - the Vendor being paid.
Vendor Credit - Linked vendor credit used for the Payment
Payment Date - Transaction date of the payment, for checks this will be the date on the check.
Posted Date - Date the check will be posted to the ledger.
Memo - Brief text about payment. For checks this will show on the check memo line.
Check Number - For sent checks, this is the auto-created check number. For printed checks this is manually assigned by the user.
Amount - Total amount of the payment.
Individual Payment Actions
Approve - Confirms the payment and updates the associated documents (e.g Bills or Invoices). For check payments, this will mail the check.
Edit - For a "Created" payment, you can modify some details of the payment.
Print Check - Approved manual payments can be printed as checks.
Void - "Approved" payments can be voided. This will reverse the approval.
Delete - "Created" payments can be deleted.
Payment Table Actions
Bulk select 1-1,000 payments to access those same options for acting upon multiple payments at once.