Connect SoftLedger to Ramp to push your chart of accounts, vendors, and dimensions into Ramp — and have approved bills, payments, card transactions, and reimbursements flow back into SoftLedger automatically.

The Ramp integration is bidirectional:

Every imported record is written back to Ramp with a sync result — a checkmark and a deep link straight to the record in SoftLedger, or a clear error describing what to fix.

After connecting, the Settings tab is where you map Ramp activity to your books. Everything saves with one Save button, and you can edit settings any time.

Add the default accounts from your SoftLedger COA for the below operations:

Each SoftLedger dimension you enable (Cost Center is on by default) is created in Ramp as a custom accounting field, with your dimension values as the options. Your team then tags spend with those values in Ramp, and they come back on the imported journals and bills.

Map each Ramp entity to one of your top-level SoftLedger locations. At least one mapping is required. Activity from an unmapped Ramp entity is skipped and flagged, so map every entity that has spend.

Map each Ramp payment method you actually use (ACH, Check, Domestic Wire, etc.) to the SoftLedger cash account the money leaves from. You only need to map the methods your team pays bills with — the mapping is checked when a payment comes through, not before.

Publishing pushes your accounting data into Ramp. It's a manual step — go to the Status tab and click Publish whenever you want Ramp brought up to date. Setup must be complete first (connected, all four posting accounts set, at least one entity mapped).

A publish runs in order: entities, ledger accounts, vendors, dimension values, then tax rates. For each type, Ramp is made to match SoftLedger — new records are created, changed ones updated, and deleted ones removed. Ledger accounts appear in Ramp by their account number and name; zero-percent tax rates are skipped.

The Status tab shows each data type as Up to date or Not yet published, plus an activity feed of every sync. One publish runs at a time, and if one step fails the rest of that run stops — fix the error shown and publish again.

When a bill is approved in Ramp, it's created in SoftLedger as an approved AP bill: the Ramp entity determines the location, each line carries the ledger account and dimensions selected in Ramp (falling back to your Default Expense Account if none was chosen), and the bill links back to Ramp.

If the vendor doesn't exist in SoftLedger yet, it's created automatically and linked back to Ramp.

Bills archived in Ramp are cleaned up in SoftLedger — an unapproved bill is deleted, an approved one is voided.

When a bill is paid in Ramp, a payment is created in SoftLedger against that bill, drawing from the cash account mapped to the payment method used. If the payment method isn't mapped, the bill stays in place, the payment is held, and an error is reported to Ramp — map the method in Settings and the payment syncs on the next pass.

Each Ramp card transaction marked ready in Ramp posts as a journal entry. For a $120 purchase:

Refunds post the same journal flipped. Splits post one expense line per split, each with its own account and dimensions. Journal references begin with RAMP-TXN- so they're easy to find.

Approved reimbursements post similarly, against your Reimbursement Clearing Account. For a $60 reimbursement:

Employee paybacks post the flipped journal. References begin with RAMP-REIMB-.

Imports arrive within moments of the activity in Ramp. Because no notification system is perfect, the integration also runs a full catch-up sweep every day (early morning UTC) that picks up anything a missed notification would have skipped — so a hiccup never loses data, it just waits up to a day.

Did this answer your question? Reach out through the chat bubble or at support@softledger.com — happy to help.